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Attorney General of Virginia

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The Office of the Attorney General is seeking an administrative coordinator to serve the Office’s Criminal Justice and Public Safety Division.  We offer the challenge and opportunity of public service, work-life balance, and full-time hours.

ADMINISTRATIVE LEGAL SECRETARY (00321)
OFFICE OF THE ATTORNEY GENERAL
CRIMINAL JUSTICE AND PUBLIC SAFETY DIVISION

DUTIES:  The successful candidate hired into this position will serve as an Administrative Coordinator in the Criminal Justice & Public Safety Division and complete tasks to include preparing legal documents, memoranda, and letters; processing settlement packages which include delivery to and pick up from the Governor’s office; reviewing invoices and requests concerning special counsel appointments; processing travel for in-house attorneys; coordinating vehicle assignments and maintenance (Asset Forfeiture Vehicle Management Program), scheduling appointments, interviews, and Division gatherings as needed; coordinating Division responses to FOIA requests; maintaining files and records for the Division; ordering legal books for the Division; being responsible for Division small purchases; answering telephone inquiries and distributing messages; distributing mail; retrieving courier deliveries; tracking Opinion Requests and Settlement Agreements, participating in receptionist rotation list for 2nd floor Office-wide coverage; maintaining the CJPS organizational chart - tracking hires, departures, relocations, routing personnel notices to HR, preparing interview packets, and assisting with the Division’s Weekly Report; completing other administrative duties and special projects as assigned by the Deputy Attorney General. The position is based in Richmond, Virginia.

 

QUALIFICATIONS: Successful candidate will demonstrate exceptional secretarial and organizational skills as well as technical proficiency using Microsoft Word (typing skill of 60-70 wpm), Excel, and the ability to use document management databases and case management software. Qualified candidates should have a working knowledge of legal procedures, file management practices, and basic business correspondence.  Excellent written and verbal communication skills, including a courteous and professional telephone manner, are required.  Candidates must be able to work efficiently in a fast-paced environment and adjust priorities and work independently without close supervision.  Position requires the ability to work independently and as a member of a team.  Candidates should have the ability to exercise sound judgment and interact effectively with a diverse workforce and the general public.  Candidates also must show leadership skills and the ability to work effectively with the Section Chief, Unit Managers, and Office administrative personnel in the day-to-day operations of the Section. The candidate must also possess exceptional attention to detail; willingness to assist Sections; ability to maintain confidentiality of client agencies and of administrative office matters; ability to maintain a professional demeanor under stressful situations.

 

PREFERRED QUALIFICATIONS: Familiarity with the Serengeti program and the Special Counsel process; Notary Public.

 

SALARY:  Commensurate with education and experience.

 

TO APPLY:  Please apply on-line at virginiajobs.peopleadmin.com.  Veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.  To ensure consideration, please submit application materials by Wednesday, June 10, 2021.

 

EQUAL OPPORTUNITY EMPLOYER